Are you looking for ways to streamline your company’s daily tasks? Do you need a way for you and all your employees to fax documents without a machine?
If so, then you should look into online faxing.
Doing so can be incredibly helpful for companies with many remote workers or branch locations. Rather than paying for a bulky fax machine for each person/office, you can simply have them fax the information with an online faxing service.
See below for an in-depth guide on how to send a fax without a fax machine. You can use these faxing tips for all of your faxing needs moving forward.
Register for an Online Faxing Service
First things first: In order to send and receive faxes without an actual faxing machine, you will need to register with a service capable of faxing online.
Doing so will give you the opportunity to send and receive your faxes for you and all of your employees. Sending a fax is now as easy as using your regular email in correlation with an online faxing service.
iPlum is the best online faxing service out there. It gives you a hosting service for all of your faxing needs. This negates the need for you to purchase expensive faxing hardware, servers, or software.
Now, instead of going through the tedious faxing process in the past, you can simplify the process using your iPlum online faxing portal.
This also gives your company more protection for the faxes it sends. iPlum meets the regulations of HIPAA security. To give you a point of reference, many healthcare, therapy, and medical companies rely on HIPAA-compliant secure fax services.
Because of the trustworthy security, you can use iPlum to fax legal documents to and from, as well as receive faxes of the same importance.
The Advantages of an Online Faxing Service
There are several benefits of foregoing the old method of faxing and choosing to sign up for an online faxing service.
First is the modernization of your workplace. You no longer require a bulky and expensive fax machine, special software, or any faxing servers. All your faxing needs will be easily accessible via your cloud-based online faxing service.
Second is the high level of security and confidentiality with your documents. All of your faxes will be protected on a HIPAA-compliant portal, which is protected by your own personal password.
Also, thanks to the online faxing service using cloud storage, you’ll be able to access your iPlum online account from anywhere in the world. This can be helpful during business trips, retrieving fax documents outside of the office, and so on.
Lastly, your online faxing account can help you continue to adjust your company’s brand towards the digital movement. Believe it or not, having a fax machine in the office confines you. What if you need to send a fax when you’re out of the office?
With online faxing, that’s no longer an issue. Any time you need to send or receive a fax within a moment’s notice, iPlum will be there to help!
How to Send a Fax Online
Now that you have your iPlum account set up for your company, it’s time to effectively use the cloud-based fax service to your advantage.
Start by logging into your iPlum portal with your login information. Once you’re on the main screen, you’ll see a fax icon, click on the icon to start the process.
Once you’re on the fax sending screen, select the phone number where you want to send the fax.
Select the PDF file you want to send as fax.
After you’ve entered all the necessary fields, be sure to click “submit.” Once the fax has been sent successfully, you’ll receive an email alert. Be sure to save that alert as a reference for you and your recipient.
That way, if they don’t receive it then you can reiterate the time it was sent and which fax number you sent it to. This will make it easy for you to send faxes to your remote workers, corporate partners, clients, and so on.
How to Receive a Fax Online
Fortunately, receiving your faxes online doesn’t require any effort on your part. It makes this process easier than ever!
Whenever a fax is sent to you, you will receive a notification via the email account that you have placed on file. All the faxes that you receive will be sent and safely stored on your online portal for safekeeping.
If you’d like to review the documents, start by logging into your iPlum online portal (if you haven’t already done so). From the portal, you can choose to download the fax that you’ve received in order to print it off, save it as a PDF, or anything else.
How to Send a Fax Without a Fax Machine: Use iPlum
Now that you’ve seen an in-depth guide on how to send a fax without a fax machine, the answer is clear: Sign up for an iPlum account today!
Be sure to read this article for more information on online faxing and how to send documents quickly and securely.